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The actual Cost of Attendance (COA) is unique for each student attending Clatsop.
Your COA is an estimated budget of the costs you may incur while attending Clatsop. Financial Aid determines your COA based on the information you provided on the FAFSA and your CCC enrollment status. The COA budget includes standard allowances for tuition, fees, textbooks, supplies, transportation, and living expenses. It is also determined by your enrollment status, the number of terms attending, and if you are living on your own or with a parent or provider. It may also include an allowance for dependent care costs, if applicable and requested. The Standard COA is adjusted for a less than half-time enrollment (1-5 credits) to include allowances for tuition, fees, textbooks, and transportation only.
The following reflects the Estimated Cost of Attendance for three terms of full-time enrollment for 2023/24.
|Away from Home
|Tuition and fees
|Books and Supplies
|Living, Personal, Travel
|Living at Home
|Tuition and fees
|Books and Supplies
|Living, Personal, Travel
FEDERAL PELL GRANT: This need-based grant is available during summer, fall, winter, and spring to eligible students, and it is prorated for less than full-time enrollment levels.
Federal regulations do not require any recalculation for changes in enrollment status after the student has begun attendance in all of his or her classes. CCC does not recalculate the Pell Grant up or down, for enrollment status changes beyond the “attendance reporting deadline. Attendance reporting is done on the second Tuesday of each term.
Pell Grant Lifetime Limits: Students are now limited to the equivalent of six years (600%) of Pell Grant funding during their lifetime. This change affects all students regardless of when or where they received their first Pell Grant. Refer to (Calculating Pell Grant Lifetime Eligibility Used | Federal Student Aid) for more information on how the equivalent of six years is calculated.
Students can log on to the National Student Loan Data System (NSLDS) Student Access website to view their Lifetime Eligibility Used (LEU) percentage. Colleges will also receive a notification that may cause adjustments to any existing awards if a student is determined to be close to or has exhausted Pell Grant lifetime eligibility.
OREGON OPPORTUNITY GRANT: This program is administered by the Office of Student Access and Completion. It is a need-based program and is available to eligible Oregon residents who are enrolled at least half-time during fall, winter, and spring terms. Click here for more information.
OREGON PROMISE: The Oregon Promise is a state-funded grant program to help pay the cost of a community college education. For more information, please go to: the Office of Student Access and Completion, Oregon Promise
FEDERAL SUPPLEMENTAL OPPORTUNITY GRANT (SEOG): This is a need-based program who demonstrates exceptional financial need.
Federal Direct Stafford Loan (subsidized): This is a need-based program. Repayment on this loan begins 6 months after a student either graduates, stops attending, or drops below half-time enrollment. The interest is subsidized by the federal government while a student is enrolled at least half-time and until repayment begins. If a student is offered a subsidized loan, additional steps are required before it is disbursed. The student must be enrolled at least half-time to qualify. The award amount varies based on a student’s eligibility.
Federal Direct Stafford Loan (unsubsidized): This is NOT a need-based program. The federal government does NOT subsidize the interest on an unsubsidized loan. Interest accrues on these loans while the student is in school. If a student is offered an unsubsidized loan, additional steps are required before it is disbursed. The student must be enrolled at least half-time to qualify. The award amount varies based on a student’s eligibility.
FEDERAL WORK-STUDY (FWS):
This need-based program is available in fall, winter, and spring terms. Employment opportunities are available on and off campus. The student may begin working only after FWS has been offered through an Award Letter and hiring paperwork has been completed and approved through the Human Resources Office.
Are monies that do not have to be paid back. Most scholarships are accessed through an application. Additional scholarships are available during the academic year on a limited basis. Please check the CCC website and stop by the Financial Aid Office for more information.
The Award Letter, also known as your financial aid package, is a conditional offer of the amount of funding that you are eligible to receive. The amount of funding offered in the Award Letter is based on federal eligibility requirements, availability of funds, and enrollment level.
When you apply for federal student aid, the information you report on the Free Application for Student Aid (FAFSA) is used to calculate your Expected Family Contribution (EFC). The formula used to calculate your EFC is used to measure your family’s financial strength based on their income and assets. Your Cost of Attendance (COA) and your EFC are used to determine your eligibility for federal student aid.
Cost of Attendance (COA)
– Expected Family Contribution (EFC)
= Financial Need
Revisions to this offer can occur during the award year if there are enrollment changes, additional educational funding is received, or Satisfactory Academic Progress (SAP) is not maintained.
See “Types of Financial Aid” above for the requirements of each fund that a student may be eligible for.
Once you have completed all Steps to Financial Aid for Clatsop Community College and are eligible, you will be sent instructions via your email address on how to access your Award Letter. You will receive other information along with your initial Award Letter concerning the details of receiving and maintaining financial aid such as the Satisfactory Academic Progress Policy (.pdf, 92 KB) and Award Information and the Conditions of Accepting Financial Aid at Clatsop Community College (.pdf, 46 KB). It is your responsibility to read and understand your Award Letter and all enclosures which could also include additional steps that you may need to take such as:
Students must also submit official grade transcripts from all previously attended post-secondary institutions to the Student Services Center front desk. This is a financial aid requirement, and a hold will be placed on any financial aid award offer until all official transcripts have been submitted. Once official transcripts are received and evaluated, either the hold will be taken off of your financial aid award or a revision might need to be made to your award or your award offer may need to be revoked if you are over the maximum credit limit as defined in our Satisfactory Academic Progress Guidelines (.pdf, 62 KB).
If you are eligible for a student loan at Clatsop, you will receive an Estimated Loan Request with your Award Letter. The Loan Request will state the type (subsidized and/or unsubsidized) and estimated amount of loan that you are being offered. You may take out the maximum loan(s) you are offered or a lesser amount than offered by requesting it on the Loan Request form. However, you must follow all steps if you wish to activate your loan(s). Your loan(s) will not be activated or certified until you have completed all required steps. Loans may take up to 3 weeks to process from the time you submit a completed Loan Request and required documents. If you choose not to borrow the loan(s) offered on your Loan Request, do not submit the paperwork. Note that the processing of loans for the fall term usually begins approximately August 1.
Over awards can occur when the total of your financial aid funding (grants, loans, work-study) and other resources (scholarships, outside agency funding such as Trade Act, etc) are greater than your Cost of Attendance (.pdf, 20 KB). Many other resources are run through the Business Office which then notifies financial aid. Still, it is really the student’s responsibility to notify the Financial Aid Office when receiving scholarships or outside resources toward educational costs.
Federal regulations prevent institutions from offering any financial aid that exceeds the cost of attendance when all outside resources and financial aid are combined. Exceptions to this rule are Pell Grants and the Oregon Opportunity Grants which are entitlements and will not be reduced due to other resources. To comply with regulations, financial aid is required to apply resources to the cost of attendance and make any necessary adjustments. Any adjustments to the financial aid award are made in the following order: Unsubsidized Loan, Subsidized Loan, Federal Work Study, SEOG. However, if an over-award still exists, you are responsible for the repayment of the amount that exceeds eligibility regardless of the reason the over-award occurred.
SAP is the academic standards policy designed to ensure you, as a financial aid recipient, satisfactorily progress toward program completion. The Financial Aid Office is required by law to implement standards that will help you complete your academic program with a cumulative 2.0 GPA, a cumulative completion rate of 67% of the classes you start, and within the 150% maximum credit limit needed for your degree or certificate.
Each term after grades are posted, we will check your cumulative completion rate and Cumulative Grade Point Average. The number of credits you need to complete to maintain progress toward your degree will depend on your enrollment level at the time your financial aid disburses.
View our Satisfactory Academic Progress Guidelines by clicking here: Satisfactory Academic Progress (SAP)
The SAP guidelines also explain the Reinstatement of Financial Aid Eligibility and Appeal Process.
Students receiving financial aid must maintain Satisfactory Academic Progress (SAP), so withdrawing from classes may result in financial debt for you. Withdrawing may also make you ineligible for future financial aid at CCC (including loans).
Your withdrawal date is the date that you officially withdraw from all credit classes. You must understand that you are responsible for officially withdrawing yourself from registered courses.
CCC does institute an administrative drop during the first week of a term. Meaning, you must be in attendance the first week of classes or have had prior approval and arrangement with your instructor, or you could be subject to this administrative drop for non-attendance. Other than that first week, you must come to the Student Services Center in person to do an official withdrawal.
Regulations require that students “earn” financial aioverof a term by attending and participating in classes. You cannot earn all of your funds unless you maintain attendance and class participation for more than 60% of the term.
If you withdraw or stop attending before the 60% point, you do not “earn” all of your financial aid funds. The percentage of funds you did not earn is the same as the percentage of the term you did not attend.
The college is required to return the unearned portion of your tuition and fees to the U.S. Department of Education. You may also be required to repay a portion of the funds you received for living expenses, and you will not be permitted to re-enroll until the amounts you owe the college is fully repaid, but you may be eligible for aid if you pay, or make arrangements to pay and continue to make payments on time.
See Refunds and Return of Title IV Funds for important information.
You may only receive aid from ONE school during each term. If you plan to transfer from one school to another during the school year, OR you want to attend a different school than you originally listed on your financial aid application you will need to add that school to your FAFSA application so they can receive your FAFSA information.
You can add or delete schools from your application by following instructions at the US Department of Education website at www.fafsa.gov or contact the Federal Processor at 1-800-433-3243.
Transfer students must also submit official grade transcripts from all previously attended colleges to the Welcome Center. This is a financial aid requirement and an award will not be made until all official transcripts have been submitted.
Clatsop’s Student Account Office pays any remaining financial aid funds beginning the second Friday of each term and every Friday after that as awards continue to be completed and become ready for payment.
Here’s what you can expect:
If you have selected BankMobile or BankMobile Vibe as your refund preference you should be able to track your refund status at refundselection.com.
If you have chosen to have your funds deposited into another account, BankMobile will transfer the funds to your bank which may have a processing time of 1-2 days, and your funds may come in as multiple deposits.
To view the total amount of aid you are receiving, please use the financial aid section of your my.clatsopcc.edu portal.
If you haven’t selected your refund preference via BankMobile, you will need to select a refund preference at refundselection.com.
You have received a code in your college e-mail account and via mail. You can create a new one by selecting the “Need a code” link under the Get Started button on the refundselection.com site if you don’t have your code to activate your account.
You will need your student ID number which you can access in your my.clatsopcc.edu account. If you don’t select a refund preference it will be mailed to the address we have on file for you in 21 days.
Your Award Letter reflects the funding you are eligible for based on the information you reported on your FAFSA, the Expected Family Contribution (EFC), and your standard Cost of Attendance (COA). COA is established based on the number of terms you attend in an academic year, the number of credits you take each term, and if you are living with your parents or living on your own.
It is also important for you to realize that when notification is received that a student is receiving funding towards their educational costs from an outside source it impacts their financial aid. Examples of outside funding sources are, but not limited to, scholarships, Trade Act, Labor & Industry, Department of Employment, Tribal funding, tuition waivers/vouchers, etc. Notification on outside resources can occur at any time throughout the academic year and can cause a reason for adjustments to existing awards. Federal regulations prevent CCC from offering any financial aid that exceeds the COA when all outside resources and financial aid are combined. Exceptions to this rule is the Pell Grants. In order to comply with these regulations, CCC is required to apply estimated resources to the COA. Outside resources will be reflected on the “assistance other than financial aid” line in the Student Budget found at the bottom of the Award Letter.
Federal regulations do not require any recalculation for changes in enrollment status after the student has begun attendance in all of his or her classes. CCC does not recalculate the Pell Grant up or down, for enrollment status changes beyond the “add/drop” date of the term. The add/drop date at CCC is the last day of the first week of the term.
You may receive several revisions to an Award Letter during the year since financial aid funding is subject to change throughout the year if any of the following change:
If there is a revision to your Award Letter, adjustments will be made and you will be sent a revised Award Letter.
If you need to revise your terms of attendance, credit level, work study or student loans, you may use the Student Revision Form found on our Forms and Publications Page.
Clatsop operates on a quarter calendar with the academic year beginning summer term. The academic year includes summer, fall, winter, and spring terms. Summer is a shorter, condensed term of 8 weeks in length. If you indicate you are attending summer term and have completed the Admission process and all other document requirements, you should receive an Award Letter that will notify you if you have financial aid eligibility for summer term.
As a student applying for or receiving financial aid, you have the right to know:
As a student apply for and receiving aid, it is your responsibility to:
These links below apply to all registered students