Associated Student Government

• Develop leadership and teamwork skills
• Build  resume for future jobs and scholarships
• Make a positive impact on your peers & community
• Build a network of support at CCC
• All positions receive a tuition reimbursement (the amount of credits reimbursed is determined by position held)

• Be enrolled as a CCC student for at least 6 credits
• Hold and maintain a 2.5+ GPA for all college coursework (entering students must hold a 2.5+ GPS for all high school coursework)
• Hold a clean record of student conduct
• Able to follow detailed instructions and work independently
• Able to communicate with a diverse population in person, email, phone
• Attend ASG meetings
• Able to work 6 hours a week during the school year

• Be the voice of the student body of CCC to advocate for student needs
• Represent CCC at college and community events
• Participate regularly in ASG and College sponsored events
• Attends regular ASG meetings

Associated Student Government Bylaws   (Updated: 11.17.2025)

Article I: Mission Statement, Values, and ADA Compliance

Section 1: Mission Statement

The Associated Student Government (ASG) of Clatsop Community College exists to serve, represent, and advocate for the student body by fostering leadership, inclusivity, and engagement.
ASG is committed to:

• Strengthening student voices in college governance.
• Enhancing campus life through meaningful programs and initiatives.
• Providing resources and opportunities for student success.
• Upholding the principles of equity, inclusion, and transparency in all decisions.

Section 2: Core Values

ASG operates under the following core values, which align with Clatsop Community College’s mission:

1. Caring – Fostering a culture of respect, support, and encouragement for all students.
2. Collaboration – Building strong relationships between students, faculty, and administration.
3. Creativity – Encouraging innovation in student programming and governance.
4. Diversity & Inclusion – Promoting a welcoming environment for all, regardless of background or identity.
5. Integrity – Maintaining ethical leadership, accountability, and transparency in all ASG matters.

Section 3: ADA Compliance & Accessibility

• ASG is committed to ensuring that all meetings, events, and services are accessible to students with disabilities in accordance with the Americans with Disabilities Act (ADA).
• ASG will collaborate with the college’s Disability Services Office to:
  • Ensure all ASG-sponsored events, meetings, and materials are ADA-compliant.
  • Provide reasonable accommodations upon request, such as ASL interpretation, accessible documents, and assistive technology.
  • Advocate for campus-wide accessibility improvements and address student concerns related to disability services.
  • Clatsop Community College is an affirmative action, equal opportunity institution. For full details on non-discrimination and accommodations, students can visit: https://www.clatsopcc.edu/ada.

Article II: Officer Roles and Duties

Section 1: Executive Board

President

• Oversees ASG operations, prepares agendas, presides over meetings, and represents ASG at official events and community engagements.
• Acts as the primary liaison between ASG and the college administration.
• Participate in creating and executing all ASG activities and initiatives as a representative for students as a whole

Vice President

• Serves as parliamentarian and ensures compliance with bylaws.
• Assumes presidential duties in the President’s absence.
• Maintains and enforces ASG policies and procedures.
• Verifies officer eligibility every term.
• Participate in creating and executing all ASG activities and initiatives as a representative for students as a whole

Clubs Coordinator

• Facilitates club activities, ensures compliance with club policies, and liaises between ASG and student organizations.
• Serves as the point of contact for club funding requests and renewals.
• Participate in creating and executing all ASG activities and initiatives as a representative for students as a whole

Government Relations Coordinator

• Serves as the primary advocate for student interests in matters of institutional policy, local governance, and state-level educational legislation in formats such as in person or virtual meetings from local to statewide events or gatherings.
• Monitors and communicates relevant policy developments, legislative initiatives, and regulatory changes that impact students and higher education.
• Develops and maintains professional relationships with key stakeholders to advance student priorities and strengthen ASG’s advocacy presence.
• Participate in creating and executing all ASG activities and initiatives as a representative for students as a whole.

Secretary

• Maintains meeting minutes, attendance records, and official ASG documents.
• Ensures organization and accessibility of ASG records.
• Participate in creating and executing all ASG activities and initiatives as a representative for students as a whole.

Treasurer

• Manages the ASG budget, tracks financial transactions, and provides financial reports during meetings.
• Oversees reimbursement processes and ensures proper allocation of funds.
• Participate in creating and executing all ASG activities and initiatives as a representative for students as a whole

Public Relations (PR) Coordinator

• Oversees public relations and communications, manages social media, and promotes ASG events and initiatives.
• Works with the CCC Marketing Team to enhance ASG visibility.
• Participate in creating and executing all ASG activities and initiatives as a representative for students as a whole

MERTS Representative

• Represent MERTS student interests and perspectives to ASG.
• Communicate ASG initiatives and decisions back to the MERTS community.
• Assist with student events and outreach efforts.
• Help bridge the connection between MERTS and the broader student body.
• Participate in creating and executing all ASG activities and initiatives as a representative for students as a whole

Advisor

• Provides guidance to ASG, ensures compliance with college policies, and acts as a liaison between ASG and college administration.
• Non-voting member unless a tie-breaking vote is required.

Article III: Election and Appointment Procedures

Section 1: Eligibility

• Candidates must maintain a minimum GPA of 2.5, be enrolled in at least six (6) credits, and adhere to the CCC Student Code of Conduct.
• Officers may serve for a maximum of three years (12 terms with summer, 9 without).

Section 2: Election Process

1. President and Vice President Elections

• Elected annually by the general student body.
• Elections follow a seven-day (minimum) campaign period before voting.
• In case of a tie, options include:
  • Co-Presidents/Co-Vice Presidents
  • One candidate accepting a different position
  • A runoff vote

2. Officer Appointments

• Additional officer positions are filled through an application and interview process conducted by the President, Vice President, and Advisor(s).
• A rubric scoring system will be implemented to ensure impartiality.

Section 3: Officer Reinstatement

• Former ASG officers in good academic, financial, and moral standing, who previously served in their position with positive performance, may be reinstated for the same position for the following year without reapplication or election.
• Eligibility for reinstatement requires:
  • Verification of a minimum GPA of 2.5 and enrollment in at least six (6) credits.
  • Confirmation of no outstanding financial obligations to the College.
  • A positive standing evaluation from the Advisor and Executive Board, based on past service.
• Reinstatement is subject to approval by a two-thirds (⅔) vote of ASG members.

Article IV: Compensation and Credit Reimbursement

• ASG officers are eligible for tuition reimbursement based on their position.
• Reimbursements are issued through the Business Office, and officers must maintain active participation to qualify.
  • Credit reimbursement breakdown:
    • President – 12 credits
    • Vice President – 10 credits
    • Clubs Coordinator – 8 credits
    • Government Relations Coordinator – 8 credits
    • Secretary – 4 credits
    • Treasurer – 4 credits
    • PR Coordinator – 4 credits
    • MERTS Representative – 4 credits

• Verification: Officers may be required to submit timesheets to confirm hours worked.

Article V: Probation and Removal

Section 1: Academic Standing

• Officers who fail to meet GPA requirements may petition for probationary status for one term.
• Failure to meet requirements after probation will result in removal from office.

Section 2: Misconduct and Removal Process

• Grounds for removal include:
  • Violation of CCC’s Student Code of Conduct.
  • Financial mismanagement.
  • Failure to perform official duties.
• Review Process:
  • Conducted by the Dean of Student Services and ASG leadership.
  • Removal requires a two-thirds (⅔) vote by ASG members.
• Officers removed due to misconduct forfeit any upcoming tuition reimbursement.

Article VI: Student Clubs and Organizations

Section 1: Club Formation and Renewal

• Clubs must submit a Club Development Application for ASG approval.
• Renewal is required annually through an updated officer roster and mission review.

Section 2: Club Funding Requests

• Clubs may request one-time funding through the One-Time Club Funding Request Form.
• Requests must align with CCC’s mission and cannot exceed ASG budget limitations.
• Priority funding is given to clubs that promote diversity, equity, and inclusion.

Section 3: Club Advisors

• Each club must have a faculty or staff advisor who:
  • Oversees club activities.
  • Ensures compliance with CCC policies.
  • Assists in club event planning and financial oversight.

Article VII: Membership and Student Body Definition

Section 1: Student Body Membership

• Any individual enrolled in one (1) or more credits at Clatsop Community College is considered a student and is, therefore, a member of the student body of the Associated Student Government (SBASG).
• As members of the student body, all students have the right to participate in ASG activities, vote in student elections, and engage in student-led initiatives.

Article VIII: Meetings and Parliamentary Authority

Section 1: ASG Meetings

• Agenda Meetings occur at least twice a month and follow Robert’s Rules of Order.
• Quorum: At least two-thirds (⅔) of ASG members must be present.
• Meetings are public, but closed sessions may be held for sensitive matters.

Section 2: Voting Procedures

• Types of motions:
  • Motion to vote
  • Motion to postpone
  • Motion to discontinue discussions
• Voting method:
  • Votes are conducted publicly and recorded in meeting minutes.
  • Online voting is permitted for urgent matters with Advisor oversight.

Article IX: Amendments and Bylaw Revisions

• Amendments to these bylaws require a two-thirds (⅔) vote at an official ASG meeting.
• Proposed amendments must be shared with members at least one (1) week before the vote.
• Bylaws may be suspended temporarily with a two-thirds (⅔) vote.

Article X: Financial Procedures

Section 1: Budget and Expenditures

• ASG’s fiscal year aligns with CCC’s July 1st – June 30th
• All expenditures must be approved by the ASG Treasurer and Advisor(s).

Section 2: One-Time Funding

• Requests must be submitted before purchases are made and require receipts for reimbursement.
• Advisor oversight is required for all ASG-approved expenditures.

Glossary of Terms

• Bylaws – Rules governing ASG’s internal operations.
• Quorum – Minimum number of ASG members needed for official business.
• Robert’s Rules of Order – Guidelines for conducting meetings.
• Motion – A formal proposal put forward for discussion and voting.
• Veto – The President’s ability to reject an ASG decision, subject to an override.