It is important to understand that Federal Work Study (FWS) is a form of Federal financial aid. Before you can be hired in a work study job, you must complete the entire financial aid process and be awarded work study. FWS provides jobs for students with financial need allowing them to earn money to help pay educational expenses. Students are awarded based on availability of funding on a first-come, first-served basis. Look on your financial aid award letter for your Potential Federal Work Study award amount to see how much is available to you to earn each term.
What are the benefits of Federal Work Study?
Work Study Wages
Students are paid monthly based on the number of hours worked each month. You may choose to work fewer hours than you have available, but the amount you earn each term cannot exceed your total award for the term as indicated on your award letter. The hourly wage rate for working on campus is $9.99, for off-campus $10.51, and $12.06 for students working as elementary school reading and math tutors. Divide your term award amount by the appropriate wage rate to see how many hours will be available to you. In most cases FWS can be increased. If you use your initial award please come to the financial aid office to see if additional FWS is available.
To be eligible to work at a work study job, you will need to complete a W-4 (Withholding Allowance), I-9 (Employment Verification), Drug Statement, and FERPA Declaration. To complete the I-9 you will need to present legal forms of identification as indicated on the back of the form (most common are passport, current picture ID, Social Security card and birth certificate). Though optional for ID on the I-9 form, you must present your Social Security card along with the completed forms and other ID to the Human Resources Office. Once these forms are completed, the Human Resources Office will give you a release to look for employment.
How do I find a job?
Review the Jobs List to see what employment opportunities are available on and off campus. The list will be updated as jobs change or get added. All FWS opportunities are also listed out side the financial aid office in Columbia Hall. Locations, supervisor names and contact numbers are given along with job descriptions and hours available. Pick a job or jobs you might like to do and contact the supervisor to schedule a time for an interview. When the supervisor approves you to work, have the supervisor fill out the Payroll Authorization that is part of the FWS downloadable paperwork . Once signed, it is returned to Financial Aid.
How do I get paid?
Keep track of hours worked each day online with ADP. A payroll schedule is available on line. It is your responsibility to track your hours and submit to your supervisor by the due date. The supervisor will then approve or ask you to make correction. Students working with an off campus site will have to print out a copy of their timecard from ADP and have the supervisor sign it. You'll then need to submit that signed timecard to Financial Aid. You have the option of having your work study paycheck mailed to you or having it automatically put in your checking or savings account by filling out an electronic deposit form. Paychecks cannot be picked up from the college.
Work study students are not allowed to work overtime. This means that you cannot work more than 40 hours in one week.