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Refunds and Return of Title IV Funds

If you withdraw, stop attending, drop all classes or receive all Audit, F, NC or I grades, this applies to you.

REFUNDS

In order to qualify for a refund of tuition and fees, you are required to notify the College when you are dropping a class or classes or are completely withdrawing from all classes by completing a Schedule Change Form and submitting it to the Student Services Center. A 100% refund of tuition and fees (excluding non-refundable fees) will be issued if you withdraw or drop classes during the first week of the term. If you withdraw or drop classes after the first week, no refund will be issued except for financial aid students who completely withdraw from all classes. Refunds of tuition and fees for financial aid students are returned to the Department of Education and not to you the student. If you completely withdraw from all classes between the beginning of the second week of classes through the 60% point of the term, you will receive a refund of tuition and fees based on the percentage of the term not completed. Refunds of tuition and fees for financial aid students will be returned to the Federal Student Aid Programs, and not to the student, in the order listed below:

  • Unsubsidized Federal Direct Loan Program
  • Subsidized Federal Direct Loan Program
  • Federal Pell Grant Program
  • Federal SEOG Program
  • Other Federal Financial Aid Programs
  • Student

Refunds of tuition and fees for financial aid students will be processed within 30 days of the withdrawal date or the date of determination of withdrawal, whichever is later.

If you stop attending during the first 60% of the term and do not withdraw, the College may be required to refund to the Department of Education all or a portion of the financial aid that was used to pay your tuition and you may be billed for the tuition payment that was refunded. You will owe this tuition to the College if you do not formally withdraw during the first week of the term.

 

RETURN OF TITLE IV FUNDS

Federal regulations require Title IV financial aid funds to be awarded under the assumption that a student will attend Clatsop Community College for the entire period in which federal assistance was awarded. When a student withdraws from all courses at Clatsop for any reason, including medical withdrawals, he/she may no longer be eligible for the full amount of Title IV funds that he/she was originally scheduled to receive. The return of funds is based upon the premise that students earn their financial aid in proportion to the amount of time in which they are enrolled. A pro-rated schedule is used to determine the amount of federal student aid funds he/she will have earned at the time of the withdrawal. Thus, a student who withdraws in the second week of classes has earned less of his/her financial aid than a student who withdraws in the seventh week. Once 60% of the term is completed, a student is considered to have earned all of his/her financial aid and will not be required to return any funds

If you completely withdraw or drop all classes, stop attending all classes or receive all audit, F, NC or I grades, you may owe a repayment of federal financial aid received based on the percentage of funds unearned. Your last date of attendance is used to calculate the amount of funds you may have to repay to the federal student financial aid programs.

The amount of money you must repay is considered a financial aid overpayment, and must be completely repaid, or arrangements to completely repay must be made before any further financial aid funds can be disbursed to you. If you owe a repayment, you will be notified by letter within 30 days of your withdrawal date if you must repay funds, or within 30 days of the date the Financial Aid Office determines that you have withdrawn. You must repay or make arrangements with the Student Account Office to repay the amount of the amount within 30 days of the date of the letter. If you fail to do so, then within 45 days from the date of the letter, the Financial Aid Office will notify the Department of Education of the repayment and you will become ineligible for further financial aid funding.

 


 

Last Updated: 
October 17, 2016, 10:04 am
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